Career Advice

How to Broach a Pay Increase with Your Employer

John Davies··5 min read

Discussing your salary with your employer can feel uncomfortable, even when you have a strong case for an increase.

Many professionals delay the conversation because they are concerned about appearing demanding, disloyal or overly focused on money. Others approach it at the wrong time, or rely too heavily on personal circumstances rather than demonstrating the professional value they are now bringing to the organisation.

A well-handled salary discussion should be neither confrontational nor apologetic. It is a professional conversation about your contribution, responsibilities and future within the organisation.

The key is to approach it thoughtfully.

Start with your reasons

Before arranging the conversation, be clear about why you believe your salary should be reviewed.

Your strongest case will usually be based on changes in your role or contribution rather than simply the fact that you would like to earn more.

Perhaps your responsibilities have increased. You may have taken ownership of more substantial matters, assumed greater leadership responsibility, developed important client relationships, brought in new business, consistently exceeded expectations or taken on work that previously sat at a more senior level.

Consider what has changed since your current salary was established.

The more clearly you can demonstrate that your role has developed, the more constructive the conversation is likely to be.

Do not underestimate the value of timing

Choosing the right moment can make a significant difference.

A salary discussion is generally more productive when it forms part of a broader conversation about your contribution and future with the organisation, rather than appearing unexpectedly during a particularly difficult period for the business.

Performance reviews, promotion discussions, the completion of a major project or a significant increase in responsibility can all provide natural opportunities to raise the subject.

Timing also matters from the employer's perspective. If the business is currently restructuring, experiencing financial pressure or dealing with a significant organisational issue, an otherwise reasonable request may be more difficult to address immediately.

That does not necessarily mean you should avoid the discussion. It may simply mean that understanding the wider context will help you choose your approach.

Build your case around value

One of the most important distinctions in a salary conversation is the difference between explaining why you need more money and explaining why your contribution warrants a higher salary.

Your mortgage, household expenses or personal financial commitments may be important to you, but they are unlikely to form the basis of an employer's remuneration decision.

A stronger conversation focuses on measurable contribution.

Think about achievements, responsibilities, revenue, efficiency, leadership, client relationships, quality of work and the complexity of the matters you now handle.

Rather than saying "I've been here for several years and I think I deserve a pay rise", you might explain: "Over the past year, my responsibilities have expanded significantly. I've taken on responsibility for X, developed Y and am now leading work that previously sat with a more senior colleague. I'd like to discuss whether my current remuneration still reflects the role I'm performing."

The second approach creates a professional discussion rather than making a demand.

Research the market carefully

Understanding the market can help you establish whether your expectations are realistic.

Consider comparable positions, levels of responsibility, location, experience and the type of organisation you work for. Salary can vary considerably even between employers offering ostensibly similar roles.

Be careful, however, about treating online salary figures as definitive.

The most useful comparison is often not simply the advertised salary for a particular job, but the overall value of comparable positions, including bonus arrangements, pension contributions, benefits, working arrangements, partnership prospects and other forms of remuneration.

Your objective is to develop an informed view of your market position, not to walk into the conversation armed with a single figure from a salary website.

Decide what you are actually asking for

Go into the conversation with a clear understanding of your objective.

Do you want a specific increase? Are you looking for a promotion accompanied by a salary review? Would a larger bonus, additional benefits or a revised title also address some of the underlying issue?

Having clarity beforehand will make you more comfortable during the discussion.

It is also worth deciding what you would regard as a meaningful outcome. There is little value in opening a negotiation without knowing what would make the conversation worthwhile.

At the same time, avoid presenting your employer with an ultimatum unless you genuinely intend to follow through on it.

Have the conversation rather than sending the request by email

An email can be useful for arranging the meeting, but a significant salary discussion is usually better handled face to face or via a proper video conversation.

A written request can easily sound more abrupt than intended. A conversation gives both sides an opportunity to explain their position, ask questions and consider the issue in context.

You do not need to make the conversation overly formal.

Something as straightforward as: "I'd like to have a conversation about my role and remuneration. My responsibilities have developed considerably over the past year, and I'd like to discuss whether my current package remains appropriate" can be enough to open the discussion.

Be confident without becoming confrontational

There is an important difference between confidence and aggression.

You should be prepared to explain your position clearly, but avoid making comparisons with colleagues or suggesting that your employer is deliberately undervaluing you.

Statements such as "I know Sarah earns more than me" rarely help. You may not know the full circumstances behind another person's remuneration, and the discussion can quickly become personal.

Keep the focus on your own role, contribution and expectations.

A measured approach often carries more weight than an emotional one.

Anticipate the response

Your employer may agree immediately. Equally, they may say that an increase cannot be considered at present.

That does not necessarily mean the conversation has failed.

If an immediate increase is not possible, ask what would need to happen for your remuneration to be reviewed.

You might say: "I understand that an immediate adjustment may not be possible. What would you need to see from me, and over what timeframe, for us to revisit the discussion?"

This transforms a vague rejection into a potentially much more useful conversation.

You may also discover that the employer has a different view of your progression than you had expected. Understanding that can be valuable in itself.

Consider the whole package

Salary is only one element of remuneration.

Depending on your position, there may be scope to discuss bonus arrangements, additional annual leave, pension contributions, flexible working, professional development, private medical benefits, car allowances or other benefits.

For senior lawyers and other experienced professionals in particular, the overall structure of a package can sometimes be as important as the headline salary.

A broader discussion can therefore produce more options than focusing exclusively on basic pay.

Know when the conversation tells you something important

Sometimes the most valuable outcome of a salary discussion is clarity.

If your responsibilities have materially increased, your performance is strong and your market position has developed, yet your employer is unable or unwilling to recognise that over a reasonable period, it may be worth considering what that tells you about your longer-term prospects within the organisation.

That does not mean every disagreement over salary should lead to a resignation.

Changing employer is a significant decision, and a new role brings its own considerations. However, understanding how your current organisation views your contribution can help you make a more informed career decision.

The objective is a professional conversation

A salary increase should not be approached as a confrontation or as a test of loyalty.

The most effective discussions are usually calm, evidence-based and centred on the evolution of your role.

Know what you have contributed. Understand the market. Choose your timing carefully. Be clear about what you are seeking and give your employer the opportunity to respond.

Most importantly, do not undersell your own position.

You are not asking for a favour. You are having a professional discussion about whether your remuneration continues to reflect the value and responsibility of the role you perform.

That is a perfectly reasonable conversation to have.

John Davies

Managing Director, Ogilvie & Davies

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